#### Archive

*Category Archives for "MS Office"*

Continuing the series of posts about useful, but sometimes underused Excel formulas, this post will give you an introduction to SUMPRODUCT. SUMPRODUCT is one formula that pretty much combines two together. SUM : When you add two or more numbers together, the result of these is the “SUM” of them. PRODUCT : When you multiply […]

Continue readingAs a follow on from the last post, I was asked how to get filename in Excel using similar formulas. This can be done with the formula below. =MID(CELL(“filename”),(SEARCH(“[“,CELL(“filename”))+1),(SEARCH(“]”,CELL(“filename”))-6-(SEARCH(“[“,CELL(“filename”))))) Really simple isn’t it? I bet you were wondering how you didn’t figure it out yourself!! This combines 3 formulas, MID, CELL, and SEARCH. I’ll […]

Continue readingThe LEN LEFT RIGHT MID Formula are 4 Excel formula that can be really useful. They might not be used that often, but when you need them, they can save you a lot of time. I will go through each of the 4 formulas and then give examples of where they can be combined. For […]

Continue readingThe COUNTIF formula is another very useful formula in Excel for analysing data and getting more information from it. If you have not already read these posts, please take a few minutes to read them now. The post on brackets and commas will show you how to break down longer formulas making them easier to […]

Continue readingThe SUMIF formula is a really useful formula for adding the values in cells based on set criteria. This post will build on what you have seen already in the IF Statements post and will use the example of game scores. To demonstrate this, we will use an example of a list of scores each […]

Continue readingThis week I was asked how to auto-fill sequential letters in Excel. What do I mean by this? If you type 1 in a cell and drag it down Excel can populate the cells with sequential numbers (2, 3, 4, 5, 6, 7, 8, etc). A user needed a list of sequential letters (a, b, […]

Continue readingIF statements are usually thought relatively early in Excel courses soon after addition, subtraction, multiplication, etc. For this reason I guess a lot of people consider them to be “basic” formulas. However, you would probably be surprised by the number of questions I get about IF statements. Some people don’t fully understand them or find […]

Continue readingI am regularly asked for help with Excel files where people don’t understand some of the formulas used. In some cases the person is just not familiar with the formulas but there are often times when the person understands the individual formulas but can’t understand what they see onscreen because several formulas are used together. […]

Continue readingI receive a lot of requests for help with setting up files/charts (most often in Excel). Occasionally I think people try to challenge me on purpose by setting certain restrictions. In one case, I was given a table of weekly numbers and asked to visually highlight if one week was higher or lower than the […]

Continue readingThis tip is aimed at those of you who use keyboard shortcuts, or are interested in trying them out. A lot of people may already be familiar with using the Ctrl key and a lettered key for shortcuts (Ctrl+B for Bold, Ctrl+I for Italics, etc.), another really useful Ctrl shortcut is Ctrl+PgUp/PgDn. Combining the Ctrl […]

Continue readingNote : This applies to MS Word 2010 and later. For earlier versions of Word the steps involved maybe different. Styles in Word allow you to quickly format sections of your document – headings, subheadings, paragraphs, indents, etc. When putting together a large document, I use the Styles mostly to highlight headings and subheadings. One […]

Continue readingIf you are using a mouse with your computer/laptop you may already be familiar with the left button and the right button, but do you use the middle button much? Talking to different people at different levels of computer skill, I was surprised by the number that did not use the middle button, or know […]

Continue readingThis tip is aimed at those of you who use keyboard shortcuts, or are interested in trying them out. My example below uses Excel 2010, but can be applied to other Office 2010 programs Whether they use them or not, a lot of people are at least aware of some of the basic “Ctrl+” shortcuts: […]

Continue readingPowerPoint is a presentation software program that is part of the Office package. It comes with a host of options for creating professional presentations. However, in my experience it is a program that people aren’t as comfortable with as they are with others like Excel, Word, etc. I have sat with a lot of people […]

Continue readingThe Quick Access Toolbar (QAT) is a customizable toolbar that appears at the top of your screen in MS Office (Excel, Word, etc) versions 2007 and later. In older versions, it was possible to create your own toolbar. The toolbar allows you to add the commands that you use most frequently so that they always […]

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